Forms
Most forms are in PDF format. You will need a PDF reader program to open these files. If you choose to fill out an interactive form, you will need Office 2007 or later.
2023-2024 Facts & Fees – This sheet is an abbreviated list of all pertinent facts and fees. It is a great resource to print off for your administration and especially your book-keepers.
Request-to-be-Excused – To obtain this form, email the President stating your request, then submit the form to the appropriate committee chair. All requests to be excused must be submitted by the registration due date of the affected event unless they are an emergency. Requests to be excused will not be approved until the appropriate paperwork is filled out and the request is considered by the committee running the event. Please note that just because you ask does not automatically excuse you from said event.
Sponsor Cover Form 2023-2024 – this form MUST be sent in with your registrations for each Orchestra Division event. Do not forget your principal’s signature and your updated membership card.
Region Information Form – this form is for teacher use only. DO NOT send this form in as your registration for Region Auditions. Region audition registration information is located on the Region page under “The Audition Process.” Registration is due by September 15th.
Region Orchestra Registration Forms – this form is to register students for the Region Orchestra Weekend event. These forms are due by October 15th for all students who are to attend Region Orchestra regardless of Region event dates.
All-State Orchestra Registration Form – this form is to pre-register students for the All-State Orchestra Weekend event. Pay close attention to due dates as a late registration at the event will no longer be possible. Registration is due by February 1st to Ginger Greer.
CPA BookkeeperInvoice2024: This file can be used as an invoice for your school’s bookkeeper for Concert Performance Assessment (formerly known as Concert Festival). To register for this event, please visit the Concert Performance Assessment page and follow the steps. There is also a Youtube video to help with this process. Registration forms are due by January 15th. The forms may also be delivered to the Assessment chair at All-State Auditions.
S&E BookkeeperInvoice2024: This file can be used as an invoice for your school’s bookkeeper for Solo & Ensemble Festival. To register for this event, please visit the Solo & Ensemble Festival page and follow the steps.
Performance Assessment Score Application– This file can be used to get approval for groups considering using music not found on approved state lists for Concert Performance Assessment (formerly known as Concert Festival). See the Concert Performance Assessment registration page for details.
Conference Performance Application – this form is for submissions of groups to perform at the annual state conference. There are 3 options – General session, Orchestra session, and Exhibit Hall. Please consider submitting for the Exhibit Hall as well as a session. The Exhibit Hall is great for small ensembles such as quartets or quintets. Registration Applications should be postmarked by June 1st.
Expense and Travel Reimbursement Form 2023-2024 – this form is for reimbursement from our Executive Director for Orchestra Division events. Please send these forms in as soon after the event as possible. Forms held for more than 30 days after an event may not receive reimbursement so get forms and receipts in quickly.
W9 form – All judges and conductors for all Orchestra Division events must fill out this form in order to receive payment for services. These forms also go to the Executive Director and may be sent in with the voucher forms for the same person. Again, please submit these forms in a timely manner.