SCMEA Standing Rules, Exhibits




  1. Exhibitors who withdraw from participation in the conference shall be eligible for a refund based on the following guidelines:

Withdrawal Three (3) months before the conference: FULL REFUND.

Withdrawal Two (2) Months before the conference: ONE HALF of the paid registration fee.

Withdrawal One (1) month before the conference: ONE FOURTH of the paid registration fee.

  1. College Exhibitors who are SCMEA members pay the usual conference registration fees.
  2. NAfME affiliated organizations shall be given exhibit space at no cost, and other associate organizations will be given exhibit space at half the exhibit fee.
  3. Colleges and Universities pay the same exhibitor fee as commercial exhibitors.
  4. Exhibitors must be prepared to open their exhibits by the scheduled opening of exhibits.
  5. Set-up time for exhibitors will be determined by the exhibit chair and published in the exhibit fact sheet provided to exhibitors.
  6. Exhibitors are scheduled as they register on a “first-come, first-served” basis.
  7. Businesses who choose not to have a booth in the exhibit hall, but choose to solicit business in a less formal manner must pay the exhibitor registration fee.
  8. A sign bearing company name and booth number will be hung in each booth. These signs are purchased by SCMEA, and the cost is included in exhibitors’ fees.
  9. SCMEA purchases a group event license for the conference each year if required.
  10. SCMEA provides substitute pay for the exhibit chair during the conference if needed.
  11. Exhibitors are asked to respect those conference attendees who are conducting business in the exhibit hall by limiting the playing of instruments and recordings.
  12. At-large presenters must register for the conference and are prohibited from selling merchandise at their sessions. These sessions are for the purpose of providing expertise and information to participants.
  13. All performances held in the Exhibit Hall during the SCMEA Professional Development Conference will take place only in designated areas and must be approved in advance by the Exhibits Chair.
  14. Students must have an ID badge and be part of a chaperoned group when visiting exhibits.
  15. No food or beverage may be brought into the exhibit hall from outside sources without the permission of the Columbia Metropolitan Convention Center. (CMCC)
  16. No cooking or distribution of food items are allowed in the exhibit hall without permission at the CMCC.
  17. SCMEA and the CMCC are not liable for materials displayed at the conference. SCMEA hires security guards for the conference and the exhibit hall.
  18. SCMEA provides exhibitors with a light Continental Breakfast before exhibits open each morning.
  19. Exhibitors must load and unload exhibit materials at the loading dock of the CMCC Exhibit Halls.
  20. A Limited number of convention center parking passes will be issued during registration to exhibitors.
  21. Exhibitor badges are non-transferable.
  22. Exhibitors cannot share booth space with another exhibitor.
  23. The cost per booth is $350.00.
  24. Exhibitors will be limited to two badges per paid space.
  25. Additional Exhibitor badges will be available to non-SCMEA members at the rate of $15.00 per badge.
  26. SCMEA sponsors a prize drawing in the exhibit hall for the conference attendees on Saturday morning. Five cash prizes of $10.00 each and one cash grand prize of $50.00 will be awarded. Exhibitors may donate prizes for the drawing.